General Policies

The Glassell School of Art (“School”) is a part of the Museum of Fine Arts, Houston (“MFAH”), and as such complies with all policies and procedures of the MFAH, as appropriate, for the proper administration and management of the School. The School reserves the right to amend, add, and delete policies and regulations as necessary, as well as the right to change programs, dates, personnel, and fees noted in this schedule. Any photos, videos, pictorial images, voice recordings, or quotations taken or created by the MFAH (including without limitation any taken by any photographer or videographer paid by or volunteering for the MFAH) during or relating to the course are the sole property of the MFAH and may be used in future publications, Web pages, promotions, advertisements, and exhibitions of the School or the MFAH or any other person authorized to use such images by the School or MFAH without the need of additional permission from or consideration to the student.

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Attendance

Each student is permitted three (3) absences per semester. Four (4) or more absences may result in dismissal or a grade of I (Incomplete) if the student fails to complete assignments that were scheduled during the absence(s). Registered students who fail to attend any classes in a given semester will receive a DR (Dropped) on their transcript.

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Discipline/Dismissal

The Glassell School reserves the right to remove students from classes for unsatisfactory achievement, excessive absences, or behavior that is deemed to be rude, disruptive, inappropriate, dangerous, or in violation of school health and safety regulations. Individual instructors maintain the right to dismiss a student from a class with a warning, and to remove a student permanently from a class for repeated offenses. In the event of subsequent behavior problems, the student will be dismissed with no refund and no access to further programming. Students may also be dismissed for nonpayment of any tuition and fees, past or present, and for unlawful possession or use of drugs and/or alcohol.

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Drugs/Alcohol

The Glassell School complies with the Drug-Free Workplace policy of the MFAH. As such, the School reserves the right to remove from the premises any student who is found in possession or under the influence of drugs or alcohol. The School reserves the right to permanently bar a student from the premises and the right to notify law-enforcement agencies, based on the nature of the use or possession.

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Grading

Grades are issued at the end of each semester and are mailed to each student. A student may elect to receive a letter grade or a Pass/Fail (P/F).

Letter Grades

Letter grades range from A to F: A (Excellent), B (Good), C (Average), D (Below Average), F (Fail). Pluses and minuses may be used with letter grades, with the highest grade given being A.

Incomplete Grades

A notation of I (Incomplete) is given if the student is unable to complete the assignments of the course for reasons beyond the student’s control, including illness. The student must notify the instructor and receive approval to obtain an Incomplete. Incompletes must be resolved prior to the midterm break of the following semester.

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Adding Courses

Students may add courses, using the Add/Drop form (available on the Student Forms page or the registrar's office), if 1) all prerequisites have been completed, and 2) space is available or the instructor has given permission. Students cannot add a course after the second class meeting except with permission of the instructor. Students may adjust their schedules twice, after which $20 will be charged for each change.

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Withdrawn/Dropped

In order to withdraw from a class, a student must complete the Add/Drop form, available on the Student Forms page or the registrar's office, and notify the registrar to receive a W (Withdrawn) on his/her transcript. A student who ceases to attend class and does not notify the registrar, will receive a DR (Dropped).

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Workshops

Students enrolled in workshops will receive grades of S (Satisfactory) or U (Unsatisfactory). Satisfactory completion of workshops earns one elective credit hour.

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Lockers and Personal Property

Lockers are available in specific classes and designated areas for student use during the registered semester. The School does not guarantee a locker for each student. At registration, the student releases and discharges the School from any liability or claim of liability for any damage to or loss of personal property, including artwork. All artwork and personal property left at the School between semesters is discarded. (Instructors will provide additional information about lockers during course introductions.)

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Parking

Limited parking is available in the areas designated in the map on the back cover of this booklet. The School and the MFAH are not liable for damage or loss to vehicles or the contents of vehicles parked in or around designated areas.

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Payment

Payment for tuition, related materials, and registration fees is due in full at the time of registration. Students must pay any outstanding balances by the start of the semester. Students still maintaining an outstanding balance after the first class meeting will be dropped from the class and will not be eligible for any refunds. Refund policies are outlined below.

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Refunds and Cancellations

The School requires a minimum number of students in order to hold a class. Students enrolled in classes that are canceled because of low enrollment will be notified by the registrar prior to the start of the semester and be given an opportunity to enroll in another class or receive a full 100% refund or credit. 

Students dropping a class must inform the registrar and complete an Add/Drop form (available on the Student Forms page or the registrar's office). Drop notices must be received by the School one week prior to the posted start date of the semester. Refunds will be processed for the full amount of tuition, minus a $50 processing fee. After that date, which is listed in the calendar for each semester, no credits or refunds are given. Refunds are processed through the MFAH accounting department and, in most cases, are processed through the original method of payment. In cases where the student’s credit card was swiped in the original transaction, the School does not maintain swiped credit card information on file. Refunds in these situations will be processed by check.  Refunds by check are sent via U.S. mail and may take up to three (3) weeks to process.

Students wishing to drop a workshop and receive a refund must submit a drop form one week prior to the start of the workshop. Refunds will be processed for the full amount of the workshop costs, minus a $50 processing fee. The School does not offer pro-rated refunds or credits for individual session of courses or workshops that are canceled for reasons beyond the School’s control, such as weather or unexpected absence of the instructor 

In the case of serious illness or injury necessitating the student's withdrawal from the school, it is the responsibility of the student to notify the registrar immediately. Requests will only be honored if the student submits documentation from his/her physician that a withdrawl from the course is medically necessary. Unless otherwise requested, a tuition credit will be issued for the student to take the course in a future semester. The registrar will process the student out as appropriate, including initiating any credit, and notify the student’s instructor(s). Instructors cannot initiate or complete the withdrawal process on behalf of a student, nor initiate any refund or credit processes.

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Release of Information

The School maintains records for all students, past and present. Student information is released only to the student or his/her designated representative. Designation forms are available as PDFs on the Student Forms page and from the registrar and must be on file for information to be released to anyone other than the student. Exceptions may be made for health and safety emergencies, or to comply with legally issued subpoenas.

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Student Age

The School provides art history, workshop, and studio courses for adults 18 and older. Students must be 18 to attend any studio courses or workshops. Students younger than 18 may attend art history courses (offered during the fall and spring semester) with the permission of their legal guardian and the course instructor. Questions regarding permission may be directed to the registrar.

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Safety

The School is committed to the safety of its students, faculty, and staff. As such, the School has prepared a Health and Safety Manual. This document is available from the administrative offices, and a copy is kept in all studios and classrooms. Students are expected to follow safety procedures as outlined in the manual as well as comply with any safety information distributed by instructors. Students who fail to follow safety instructions may be dismissed from the School, as outlined in the Discipline policy.

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Telephone Calls/Messages

Classes are not interrupted for students to receive messages or phone calls. Office phones are not available for student use.

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Transcripts

Students requesting transcripts must submit a written request and appropriate payment to the registrar. Transcripts cost $5 per copy. Forms are available as PDFs on the Student Forms page and from the registrar. Transcript requests will not be processed if the student owes any fees.

Students may also mail a request in writing to:
Registrar
The Glassell School of Art
P.O. Box 6826
Houston, TX 77265-6826

Requests must include the full name of the student, last semester attended, and the full mailing address with zip code for the location(s) where the transcripts are to be sent. Alternatively, the student may pick up transcripts in person. In-person pick-up requests must include a telephone number so that the registrar can contact the student when the transcripts are available.

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